Donner Summit Area Association
Board Meeting Minutes
Date: Thursday, January 20, 2005
Time: 6:40 pm to 8:00 pm
Location: Donner Summit PUD Board Meeting Room
Type: Fourth Board Meeting
Attending:
Julie Davies
John Kirrene
Lori VanMeter
Daniel Wexler
Jim Thomson
Devin Wixon Keller
Kristy Champagne
Ron Kolbe
6:40-7:00
Julie proposes that we form a 501c3 or 501c4 corporation rather than
putting this up for full membership vote. Unanimous support. A 503c4
is a not for profit public benefit (not a charitable org. Which is
501c3) corporation. Made sure everyone is okay with not being able to
donate to political campaigns, may still publicly endorse
candidates. Simplest structure that allows us to move forward.
However, after a bit of post-meeting research, it turns out that a
501c4 does not allow for tax-deductible donations. See the links to
the left for more information.
To become a corporation, we need articles and bylaws, officers of the
board, person to receive process of service with physical address.
Then apply for tax exempt status from the state.
Lori volunteers for writing up bylaws, Devin and Lori assigned to
followup on corp filing. Devin wants to make sure we're okay with
membership structure in draft bylaws since this was a major issue
raised during the last set of public meetings. Dan comments that we
should put together a strawman proposal and change it later if issues
arise. Draft bylaws for next meeting from Lori, Dan as backup.
7:00 - 7:20
We decided to hold the next board meeting on Thursday, Feb 3.
Meeting date for next public meeting of full membership? Julie
proposes April. More time for prep, better weather, also a holiday
month. Propose Saturday, April 9th.
Devin wants a clear set of deliverables for next public meeting.
The deliverables should include (at least):
- Fictitious Business Name
- Bylaws
- Corporation status
- Reports on signage and traffic issues
Kristy mentions TonyB, hasn't been to any board meetings. Kristy is
assigned to contact Tony and see what's up.
Devin asks how we are doing on the history of how DSAA was organized.
Lori has too many other important followup items. History doc will be
pushed back, but hopefully finished before the full membership meeting
in April.
JohnK says he called a guy in Nevada county about signs, more signs
for soda springs coming in spring. We need to put together a wish
list for signs. Kristy says she'll put together a list of signs.
JohnK also called about the rough RR crossing, got a railroad
complaint number: (800) 848-8715, refer to crossing number 753179k.
We need to get lots of people to call and complain about this rough
crossing to motivate change. Kristy suggests flyers. Dan suggests
sending email blast after next meeting.
Cheryl assigned to prepare report on signage and traffic for full
public meeting backed up by Devin.
7:20 - 7:30
Julie suggests that we setup meetings with our representatives from
the Placer and Nevada counties. Suggest that a pair of board members
to meet with the sups once per month or so. Face time for
relationship between DSAA and county board. JohnK puts name out
there. Devin suggests that we have an ongoing person responsible. Must
be someone who can go to daytime meetings. Meeting times for Nevada
and placer JimT. Wex and Ron to meet with Nevada and placer sups, JohnK
to attend as well, if possible. Wex assigned to setup meeting with
Nevada, Ron will handle Placer.
7:30 - 7:45
Review of the Vision statement. Some ideas in last meeting minutes.
Julie suggests an email conversation to try and get a draft vision
statement ready for the next board meeting. JohnK not on email,
presents the following vision statement ideas:
- Soda springs is a great place to live, let's help it grow
- Soda springs needs just a few things, lights, speed signs, help
make it safe for pedestrians
- Lets' help bring more money to Soda Springs and make it grow.
- Soda Springs likes to socialize, let's encourage it!
- Soda Springs will grow, let's help it now, not later, because it will grow.
Don't let what happened in Truckee happen here.
JimT will collect comments via email discussion and write up a draft.
7:45 - 8:00
Royal Gorge Draft EIR status. Wex reviewed information from the
SLPOAA newsletter. Looks like RG has responded to the public comments
from last year and it is likely that the draft EIR will be approved
and go up for public comment at the end of Feb. Suggest working with
SLPOAA to respond to EIR. Suggest that development of some form is
likely, so we should find ways to work positively with RG and county
to come up with a specific list of mitigation items including public
access to county roads and perhaps other areas, traffic, general
cleanup, environmental impact reduction, Indian grinding stone site.
DSAA can provide a mechanism to coordinate the bi-county issues since
SLPOAA is only in Placer county. Wex assigned with Kristy to contact
SLPOAA and get more information.
ACTION ITEMS
- Lori to write up draft bylaws with Wex as backup
- Lori and Devin to investigate 501c3 and 501c4 filing
- Kristy to contact TonyB
- Wex and Ron to contact Nevada and Placer county supervisors for meeting
- Jim to get list of all public Nevada and Placer county meeting dates
- Jim to coordinate draft vision statement email conversation
- Wex to contact SLPOAA regarding RG EIR
- Prepare an email blast to membership for after the Feb 3 board
meeting that will announce the public meeting in April, status
report on 501c3/c4, FBN, and other items, include the RR crossing
complaint number, and information on the RG EIR public comment
meeting date in Feb.
Donner Summit Area Association
Board Meeting Minutes
Date: Thursday, January 6th, 2005
Time: 6:30 pm to 7:30 pm
Location: Donner Summit PUD Board Meeting Room
Type: Third Board Meeting
Attending:
Julie Davies
Jim Thomson
Kristy Champagne
Proposals for elements of the Vision Statement were made.
The language is rough and the intent is to convey concepts.
These preliminary statements will be circulated to the Board and
additional statements can be added. Any suggestions to enhance,
clarify or refine the wording are welcome.
The preliminary statements are:
Working together as a community with other agencies to formulate
a living plan for the overall Donner Summit Area.
Striving to enhance public communication in the Donner Summit Area.
Working together as a team to protect natural resources and to
incorporate elements of development, land usage and style into
a long range vision for the Donner Summit Area.
The responsibility to realize our vision is shared by property
owners, business proprietors and the DSAA Board.
